Section 2: Operations
Local groups
Economy & Financial reporting
Partners & Sponsors
Volunteer reqruitment
Section 2 – Operations
This section supports the day-to-day work of EWB-SWE’s volunteers and local groups. Here, you’ll find practical guidance and resources covering key operational areas such as local group activities, financial reporting, partner and sponsor relations, and volunteer recruitment.
All documents are also available on our Google Drive. If you’re unsure where to begin or can’t find what you need, don’t hesitate to reach out to your local group leader or the national secretariat. Contact details can be found here!
Local Groups
Regulations for local groups
These regulations define the authority and structure of local groups within EWB- SWE. This document is a translated version of the Swedish document Reglemente för lokalgrupper inom Ingenjörer utan gränser, determined by the Annual Meeting on 2018.03.28 and updated 2024.
Team building and recruitment in local groups
Recruitment of volunteers to our local groups and team building activities are essential for our local groups to thrive and contribute to the work of the organization. Please note that the annual expense allowance for each group is now set to SEK 5,000.
GLC – Group Leader Committee
GLC Meetings – The Group Leader Committee (GLC) consists of the Group Leaders and Vice Group Leader of every local group. The GLC meets every month, usually the 3rd or 4th Thursday of every month at 5:15 PM. The meeting is coordinated by the Local Groups Coordinators, Salman Rahman and Petter Wihlborg.
Economy and financial reporting
Declaration of expenses - Template
Use this Excel form to declare the expenses you have had on behalf of your group. Please add copies or clear images of your verifications ans send it to our treasurer Jan Byfors. Don’t forget to add your cost center.
Certification financial reporting and signing of agreements
This document describes routines and powers for certification, financial accounting and signing of agreements within Engineers without Borders., The document clarifies how to proceed for payments intended to cover private expenses as well as advance payments and approval for financial administrator to pay incoming invoices.
Invoicing
Template for invoicing, including the necessary information that should be included.
List of cost centres / Kostnadsställen
Each local group or activity within EWB-SWE has a specific kostnadsställe (cost centre). It’s important that you know and use the correct number when reporting expenses or handling finances. Refer to the list below to find the right kostnadsställe for your work.
Annual Report
EWB-SWE’s annual report provides an overview of our activities, impact, and finances over the past year. It highlights key projects, partnerships, and how we work towards a more sustainable and inclusive world. Click below to read the latest report. You can find all our reports and documents för the Annual Meeting on the link below.
Partners & Sponsors
Policy for selecting partners and accepting contributions and donations
EWB-SWE forms long-term, values-aligned partnerships that support our mission and benefit the communities we serve. We collaborate closely with local entities to ensure contributions and services are consistent with our goals and ethical standards. (This document can also be found in our policy section)
Guidelines for Partnerships and Contributors
As a self-dependent organization, our work is powered by the financial support we receive from different stakeholders. This document defines the different types of contributions and ways in which EWB-SWE engages with corporations (or organizations).
Corporate Engagement Programme
The Corporate Engagement Programme is under review. More information coming soon.
Volunteer recruitment
Recruiting new volunteers is key to keeping your team active, engaged, and effective. As a team leader or project manager, it’s your responsibility to identify and fill roles within your group or project—whether for ongoing work, local activities, or specific positions like event organisers or thesis students.
To support you, we use Volontärbyrån — a user-friendly platform where you can post volunteer opportunities and attract new talent.
👉 Visit Volontärbyrån to create or review current openings. Make sure you create an account within our organisation that is "Engineers Without Borders Sweden”- If you're unsure how to get started, don't hesitate to contact Communications or IT for support.
Guidelines for recruiting
Here are a few helpful documents to support recruiting, one with Volontärbyrån guidelines and one FAQ.
Volunteer Contract
Please find below a contract for new members of the management teams, to ensure that all team members share understanding of what the commitment entails
Explore other sections
We are continously working to improve and update these pages. If you come across a broken link, out-of-date information or have a suggestion,
please let us know by sending an email to communication@ewb-swe.org . Thank you for your support and understanding!
