2. Operations
Economy & Financial Reporting
Volunteer Recruitment
Local Student Groups
Economy and Financial Reporting
Certification financial reporting and signing of agreements
This document describes routines and powers for certification, financial accounting and signing of agreements within Engineers without Borders., The document clarifies how to proceed for payments intended to cover private expenses as well as advance payments and approval for financial administrator to pay incoming invoices.
Declaration of expenses - Template
Use this Excel form to declare the expenses you have had on behalf of your group. Please add copies or clear images of your verifications ans send it to our treasurer Jan Byfors. Don’t forget to add your cost center.
List of cost centres / Kostnadsställen
Each local group or activity within EWB-SWE has a specific kostnadsställe (cost centre). It’s important that you know and use the correct number when reporting expenses or handling finances. Refer to the list below to find the right kostnadsställe for your work.
Invoicing
Template for invoicing, including the necessary information that should be included.
Volunteer Recruitment
Recruiting new volunteers is key to keeping your team active, engaged, and effective. As a team leader or project manager, it’s your responsibility to identify and fill roles within your group or project—whether for ongoing work, local activities, or specific positions like event organisers or thesis students.
To support you, we use Volontärbyrån — a user-friendly platform where you can post volunteer opportunities and attract new talent.
👉 Visit Volontärbyrån to create or review current openings. Make sure you create an account within our organisation that is "Engineers Without Borders Sweden”- If you're unsure how to get started, don't hesitate to contact Communications or IT for support.
Local Student Groups
Handbook for Local Student Groups
The Handbook for Local Student Groups outlines how Engineers Without Borders Sweden's student groups are organized and supported. It provides practical guidance on roles, activities, finances, communication and reporting to help local groups create meaningful impact while working in line with EWB-SWE's mission, values and Strategy 2026–2028.
GLC – Group Leader Committee
The Group Leader Committee (GLC) consists of the Group Leaders and Vice Group Leader of every local group. The GLC meets regularly and is coordinated by Petter Wihlborg and Salman Rahman.
