Section 2 – Operations (BETA)

This section supports the day-to-day work of EWB-SWE’s volunteers and local groups. Here, you’ll find practical guidance and resources covering key operational areas such as local group activities, financial reporting, partner and sponsor relations, and volunteer recruitment.

All documents are also available on our Google Drive, where you can find additional background materials. If you’re unsure where to begin or can’t find what you need, don’t hesitate to reach out to your local group leader or the national secretariat.

Section 1: About us

  • The Activity Year 2025

  • Guidning Documents

  • Our Organisation

  • Policies

Section 2: Operations

  • Local groups

  • Economy & Financial reporting

  • Partners & Sponsors

  • Volunteer reqruitment

Section 4: Communications

  • Graphic guidelines

  • Communications channels

  • Social Media

  • Campaigns

Section 3: International Projects

  • Organisation

  • Competence groups

  • Processes

  • Projects

Local Groups

Regulations for local groups

EWB-SWE’s work is carried out by different Local Groups. These regulations define the authority and structure of local groups within EWB- SWE. This document is a translated version of the Swedish document Reglemente för lokalgrupper inom Ingenjörer utan gränser, determined by the Annual Meeting on 2018.03.28 and updated 2024.

 

Team building and recruitment in local groups

Recruitment of volunteers to our local groups and team building activities are essential for our local groups to thrive and contribute to the work of the organization. Please note that the annual expense allowance for each group is now set to SEK 5,000.

 
 

GLC – Group Leader Committee

GLC Meetings – The Group Leader Committee (GLC) consists of the Group Leaders and Vice Group Leader of every local group. The GLC meets every month, usually the 3rd or 4th Thursday of every month at 5:15 PM. The meeting is coordinated by the Coordinator of the Local Groups, Carin Balfe Arbman. The GLC meeting’s agenda can be found on the Google Drive: Engineers Without Borders / 03 - Group Leader Committee / 01 - GLC Meeting Minutes / 2025 / Meeting Minutes

 

Local Groups’ SoMe – Please find more information here about local groups’ social media accounts. Some information has not been updated recently.

Team Contact List – Please find the contact information and team member lists below.

Email Management

Please find instructions here how to handle email addresses for new members of the team. The first button is for the instructions, and the second takes you to the email portal. Please note that you might have to log in via your Google account to access files.

Template: Presentation Local Group

This ppt template is for the Members’ meeting in April 2025, but can be used as a template for other presentations

 

Economy and financial reporting

Declaration of expenses - Template

Use this Excel form to declare the expenses you have had on behalf of your group. Please add copies or clear images of your verifications ans send it to our treasurer Jan Byfors. Don’t forget to add your cost center.

Certification financial reporting and signing of agreements

This document describes routines and powers for certification, financial accounting and signing of agreements within Engineers without Borders., The document clarifies how to proceed for payments intended to cover private expenses as well as advance payments and approval for financial administrator to pay incoming invoices.

 

Invoicing

Template for invoicing, including the necessary information that should be included.

List of cost centres / Kostnadsställen

Each local group or activity within EWB-SWE has a specific kostnadsställe (cost centre). It’s important that you know and use the correct number when reporting expenses or handling finances. Refer to the list below to find the right kostnadsställe for your work.

 

Annual Report

EWB-SWE’s annual report provides an overview of our activities, impact, and finances over the past year. It highlights key projects, partnerships, and how we work towards a more sustainable and inclusive world. Click below to read the latest report. You can find all our reports and documents för the Annual Meeting on the link below.

 

Partners & Sponsors

Policy for selecting partners and accepting contributions and donations

EWB-SWE forms long-term, values-aligned partnerships that support our mission and benefit the communities we serve. We collaborate closely with local entities to ensure contributions and services are consistent with our goals and ethical standards. (This document can also be found in our policy section)

 

Guidelines for Partnerships and Contributors

As a self-dependent organization, our work is powered by the financial support we receive from different stakeholders. This document defines the different types of contributions and ways in which EWB-SWE engages with corporations (or organizations).

 

Corporate Engagement Programme

A folder we offer potential partners explaining our different partnership levels.

 

Volunteer recruitment

Recruiting new volunteers is key to keeping your team active, engaged, and effective. As a team leader or project manager, it’s your responsibility to identify and fill roles within your group or project—whether for ongoing work, local activities, or specific positions like event organisers or thesis students.

To support you, we use Teamtailor—a user-friendly platform where you can post volunteer roles and master thesis opportunities. Many within EWB-SWE find it a helpful and accessible tool for attracting new talent.

👉 Visit Teamtailor to create or review current openings. Make sure you create an account within our organisation that is "Engineers Without Borders Sweden”- If you're unsure how to get started, don't hesitate to contact Communications or IT for support.

 

Guidelines for recruiting

Here are a few helpful documents to support recruiting, one with Teamtailor guidelines and one FAQ.

UNDER CONSTRUCTION!

The info on these pages is being completed. If you see a broken link, or can’t find what you are looking for, please let us know!