Your Personal Data within EWB-SWE

Engineers Without Borders Sweden (EWB-SWE) values personal integrity and the individual's right to decide over their own personal data. We therefor want to be as transparent as possible when it comes to how we handle your personal data. On this page we will try to explain what personal data is, how we use it, why we use it and how you can take part in and take control of this process. If you have any questions or want to access or remove the data we have associated to you, don't hesitate to contact ict@ewb-swe-org.

What is personal data?

With personal data one means all data that can be linked to a specific, living individual. This can be anything from a name, ip address, email address, photo of someone, and much more. Some types of personal data is especially sensitive, this includes:

  1. racial or ethnic origin;
  2. political opinions;
  3. religious or philosophical beliefs;
  4. trade union membership;
  5. processing of genetic data;
  6. biometric data for the purpose of uniquely identifying a natural person;
  7. health;
  8. sex life or sexual orientation.

We do not collect sensitive personal data except in extremely rare cases when it is truly required. If we need to collect sensitive data we will always take extra care to make sure that we can motivate it and that the person whose data is being collected is fully aware of that this data is very sensitive and that he or she can have it removed at any time. All sensitive data will be stored encrypted to ensure it is safe even if an attacker would gain access to the files.

What data do we collect and handle?

The types of data we collect varies depending on the situation and type of service we are trying to provide. Below we have tried to list all situations where we could collect your personal data and what data can be collected in that case.

When becoming a member

Data we may collect:

  • Your name
  • Your profession
  • Your working status
  • Your education
  • Your gender
  • Your home town
  • Your email address

Why we collect this:

  • To make sure that we can contact you.
  • To ensure that we are representing our members and that we have members of a varied background.
  • To track the development of the organization over time.
  • To make sure we can contact you with information about the organization and your membership.

How long we store your data: we store individual membership data for the duration of the membership and then for 12 months in order to give you some extra time to renew it. If you renew your membership all data will be stored until 12 months after the renewed membership expires.

When applying for positions or connecting with us

Data we may collect:

  • Your name
  • Your email address
  • Your home town
  • Your CV and cover letter

Why we collect this:

  • To make sure that we can contact you.
  • To find the best position for you.
  • To see if you are a good fit for positions you have applied to.

How long we store your data: we store applications for the duration of the open position. If the application is a general application that is not associated with a specific position the application is stored for 3 years in order for us to have time to find a suitable task.

When you attend our events

Data we may collect:

  • Your name
  • Your email address
  • Your education
  • Group photos
  • Allergies
  • Food preferences

Why we collect this:

  • To make sure that we can contact you with more information.
  • To see if we reach a divers audience.
  • To use in marketing and promotion of future events and projects.
  • To make sure any food or drinks we serve are safe for you and the other people attending.

How long we store your data: we store the data for 12 months after the event. Photos can be stored longer.

    When communicating with us

    Data we may collect:

    • Your name
    • Your email address
    • Your phone number
    • The information you provide

    Why we collect this:

    • To make sure that we can contact you.
    • To make sure we can help you in the best way possible in the matter you contacted us about.

    How long we store your data: we store the communication up to 12 months after the matter of your inquiry has been completed.

    When signing up for newsletters

    Data we may collect:

    • Your name
    • Your email address
    • Your home town

    Why we collect this:

    • To make sure that we can contact you.
    • To make sure the information we send out is relevant for you.

    How long we store your data: we store your data until you unsubscribe from the newsletter.

    To whom do we give your data?

    EWB-SWE will never sell your personal data, however, as we are not in a position where we have the ability to store and process all of the data we collect and receive we use third-party solutions. These third-parties are mostly located within the EU/EES however some of them are located outside of the EU/ESS. These thirs-parties can be:

    • IT-service providers within our outside of EU/EES such as Google G-suite, Teamtailor, squarespace.
    • Payment service Stripe, which has its main office located in the US but handles European data through a EU based affiliate.
    • Bookkeeping service providers located in the EU/EES.

    Don't want to be contacted in the future?

    If you are receiving information from us and do not want this to continue, please contact ict@ewb-swe.org.

    Got questions?

    If you have any questions regarding the use of personal data by EWB-SWE, please contact ict@ewb-swe.org.

    Updates to this document

    This document was last updated 2018-05-24.